1. BEFORE YOU LEAVE
In case you would like APF Logistical team to fetch you up at Suwannaphumi airport (name of Bangkok Airport), please inform us way in advance about your airline, flight number, date and time of arrival. This information will help us in making arrangements for your reception and transportation from the airport to the training venue. Kindly send us this information either through e-mail:
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and CC.
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or calling at Thai mobile no. of Secretary Team
Montawadee Krutmechai(Mon) Mobile (66-83) 2922351
Aree Aporn (Aree) Mobile (6681) 4884231
2. VISA ARRANGEMENTS FOR FOREIGN PARTICIPANTS
ASEAN participants who are from ASEAN Country members are not required for visa. Most of European and Americans is not required visa while some are required. To check the information, the participants can check the information from http://www.immigration.go.th/nov2004/en/base.php?action=check&page=voa&ucountry
In case of participants who are from South Asia country, the visa to Thailand are required
3. UPON ARRIVAL AT THE SUWANNAPHUMI AIRPORT
Regent Beach Cha-Am, Holiday Inn located approximately 214 kms away from Bangkok. There are about 3 hour’s drives from Bangkok,
The Hotel’s address is;
Regent Beach Cha-Am, Holiday Inn Resort
849/ 21 Petchkasem Road, Cha-Am Beach, Petchburi 76120, Thailand
Tel. (+ 66 32) 451240-9 Fax (+ 66 32) 471491-2
Website www.chaam.holidayinn.com
* Attached herewith is both the English and Thai local translation of the map covering Suwannaphumi airport up to the Hotel (Download Attachment 1)
Transportation and cost from the airport to the venue
First option: USE APF Van
You can reserve for APF Van. APF will manage the van to fetch up the foreign participants from Suwannaphumi airport (Bangkok airport) to Regent Beach Cha-Am since on Oct 17. There will be at least 2 trips per day of the van service, morning and afternoon.
If you arrive in Bangkok on the specific flight communicated to us, APF staff and driver will be waiting for you at the airport. As you exit the airport, look out for our staff carrying a sign marked "APF 2009". He/She will take you to the vehicle going to the conference venue.
In case you are not able to send your flight information or you cannot find the staff who will fetch you, you can make call to any of given mobile numbers and ask for Montawadee Krutmechai(Mon) or Aree Aporn (Aree). Once you are in Thailand, you just drop first two code number and call Mon at (083) 2922351 or Aree at (081) 4884231. Local calls can be made using the phone located at the airport.
The foreign participants who need to USE APF VAN service will need to give us your flight details (arrival time on October 17 and Departure time on October 20) so that we can manage to fetch you up. The cost will be US$ 45 for your roundtrip. For one way trip, the cost will be US$ 25
Please fill up your information in
* Attachment 2 (Download) : logistical form, section A. TRAVEL DETAILS, USE APF VAN and send back within Oct 12 to:
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and
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Second option: Taxi at the airport
If you cannot contact the APF organizers, take a taxi from the airport to Regent Beach Cha-AM, Holiday Inn Resort, Cha-am, Phetchburi. You may ask any airport employee where this is located by showing the map (attachment 1)
There are various types of taxi and transportation services at the airport
Airport taxi: Limousine or company service by company; One way trip from there to Regent can be around 2,000 baht(or US$ 61) or depend on the contacts
Taxi Center service in front of at Airport: There will be charge fee of 50 Baht + the starting of meter is 35 baht and the following by the payment based on kms distance. You will need to contact for service at the taxi service booth in front of airport, tell your destination, pay your fee 50 Baht and get the bill and then get into taxi
Ordinary Taxi: There is no charge fee but also there is no guarantee on conditions. The taxi should start based on the meter of 35 baht plus payment based on kms distance. You can get this type of taxi from international departure floor.
Note: Since it is long journey from BKK to Regent Beach Cha-Am, Holiday Inn, some of taxi driver will propose for the negotiate price rather than use meter. In that case, you will need to consider conditions appropriately and/ or need to negotiate with them for the price.
Other Options
By Van: You can get private business van service at van station, Victory monument in Bangkok. The van cost will be around 160 baht (US$ 4.8). The van will bring you to Cha-Am to Cha-AM square. Then you will need to hire local transportation to Regent Beach Cha-AM, Holiday Inn. The cost depends on negotiation. The maximum rate can be around 200 baht (US$ 6)
By Air Con Bus: You can take air condition-bus which its route from Bangkok to Hua-Hin at Southern transportation station (Sai-Tay Mhai 2). The Air Con bus will pass by the Regent Beach Cha-AM Hotel. You can ask the bus to drop you in front of Regent Cha-AM. The cost is cheaper than private business van.
By Train: You can get in the train at railway station, Southern route. You can buy ticket from BKK to Cha-Am and can telephone to the Hotel’s van to fetch you up from there. The train will have seat in conditions; fan, air con. The price depends on your reservation. To ensure your seat, we recommend you to reserve and buy the seat before your traveling day at any of railway station in Bangkok or tel. at railway reservation (02) 6218701
4. APF Conference Venue
The APF conference venue is Regent Beach Cha-AM, Holiday Inn Resort, Phetchburi, Thailand
Regent Beach Cha-AM, Holiday Inn Resort, Cha-am, Phetchburi is Thailand’s original resort destination, favorite with royalty, locals and international travelers in the know.
Cha-Am is famous for its kilometers of white sand beach along the sunrise side of the Gulf of Siam.
Holiday Inn Resort Regent Beach Cha-Am sits amongst 40 acres of lush tropical gardens on an unparalleled stretch of beachfront.
Accommodation will be on a two-person-per-room basis. Participants preferring single occupancy will need to make this note when you do online registration.
Regent Beach Cha-AM, Holiday Inn
The Holiday Inn Resort Regent Beach Cha-Am resort comprises a large variety of accommodation facilities including 560 rooms & suites in 2 separate wings, 33 ‘Anavana Villas’, as well as excellent dining and leisure options to ensure that you can relax and unwind at ease.
Surrounded by lush tropical gardens and shady established trees, the resort is well known for its botanical diversity. The picturesque free form pool and spacious surrounding relaxation areas, as well as a separate children’s pool are idea for young and old.
As the Resort blends naturally with its gardens, all guests enjoy outdoor garden aspects where one can stroll from one location to another. The rooms are superb international standards, and each features its own spacious balcony. Accessed by airy, open corridors where guests feel they are walking amidst a natural park and they can glimpse the twinkling blue sea.
With established landscaped gardens over 40 acres along a white sand beach, palm shaded walkways, a tropical lake and various historic and recreational attractions, Holiday Inn Resort Regent Beach Cha-Am is an oasis offering a variety of choices for fun and recreation.
The resort comprises of two free form pools, Jacuzzi and a separate child section, four day and night tennis courts, squash courts, giant chess, games room, fitness centre, bicycles for rent, children’s playground, basketball, beach volleyball and size international championship golf courses close at hand. Pets are welcome in the nearby pets hotel with eleven air-conditioned rooms
Regent Cha-Am Main Wing
All 367 twin and king size superior rooms, deluxe rooms, 1-bedroom & family suites with garden and pool views located at the main wing of the resort offer informal charm and relaxation surrounded by lush tropical gardens and shady trees.
In the rooms, there are;
air conditioning
satellite TV
Mini Bar/ Refrigerator with soft drink, cans, snacks
(Note: Any product items in Mini Bar/ Ref. that have been taken as well as food orders, the participants in the room will be the ones who pay on the costs, these will not covered by APF)
Coffee/ tea sets with 2 bottles of drinking outside the ref. are complementary from the Hotel
Iron and Iron Board
Safety deposit boxes
24 hour room service ie; morning call, food orders, etc
Shower
Hotter hap for boiling water
Facilities of the Regent Beach Cha-AM, Holiday Inn Resort include the following:
IDD telephone
children playground
Outdoor swimming pool (free use)
Fitness room (free use)
Steam bath and Spa
3 restaurants( a international coffee shop, Italian and Thai restaurants)
Banquet and conference rooms
Money exchange counter(reception counter)
Laundry service (participants can left the bag of cloths onto bed and/ or telephone to operator for the service)
Mini Mart service: The mini mart is opposite to Entrance security guard
Internet service of the Hotel: The cost fee is 695.50 baht/ 24 hours or 17 baht per 1 minute. You can connect to Hotel officers at the reception service and ask for internet access service
Travel agency service: The participants who interest to travel more, there are around 3 companies available at Tour desk, 5th floor of Main wing.
Safety Deposit Boxes of the Hotel: In case you may need more the safety boxes services, you can contact the Hotel officers at the counter services/ reception counter
Restaurants
The 2 specialty restaurants, 24-hour Coffee shop, Fun Pub and the lobby bar each distinct in ambience as well as in culinary style, satisfy every taste and mood. The 24-hour room service compliments the restaurants within the comforts of your room.
Regent Chalet, Regent Beach Cha-Am
To accommodate the participants of APF, we have prepared 2 places for two accommodations, Regent Beach Cha-AM, Holiday Inn and The Regent Chalet. During APF program schedule, the Regent Chalet is available for check in only on October 18
The Regent Chalet is situated on the Regent Beach Cha-Am, Phetchburi province. The Regent Chalet, a restful eco village, built to harmonize with nature in a traditional Thai setting, ideal for guest who need home away from home and relax in privacy, comprising the Regent Rimsone, here you’ll find comfort, relaxation and togetherness in a spacious living area. Guests are constantly aware that this is indeed the ideal location for sea-side holiday.
So amazing is golden moment of sunrise when the sun appears from the horizon across water, that guest rise early to experience this ethereal moment of bliss.
Accommodation
An enchanting of unspoiled beach along the sunrise side of The gulf of Thailand, The Regent Chalet & Rimsone are great for family who wish to be back to nature and relax in privacy, of a home away from home. Refreshing tropical gardens and sea breeze can be felt through out the entire resort. There are 161 well appointed guest rooms and suites featuring with individual air con., private bathroom, coffee & tea, mini bar, TV with satellite channel, IDD telephone and fire safety system.
Restaurant & Bar
While enjoying the holiday at the Regent Chalet, there’s something to please every palate;
Definitely one of the best places to enjoy all day dining and refreshing which is on the beachfront, offers both western and Thai dishes.
LOM FANG is a great place to enjoy a selection of authentic Thai dishes in a relaxing and friendly atmosphere over looking to pool and ocean.
Facilities & Recreation
- Sala Rimsone: Relaxing on the beachfront from healing hands of our therapists and choice of traditional Thai or foot massage
- Books Corner
- Car Park
- Credit Card accept (Amex, Visa, Master and JCB)
- Coffee & Tea making facility
- Currency Exchange
- Electricity A.C. 220 Volts
- Hi-Speed Internet
- Mini Mart near by
- Nurse on call
- Postal Service
- Private Transfer
- Restaurants
- Room service
- Safe Deposit Box
- Bicycle for hire
- Exercise Room
- Table Tennis
- Snooker
- Swimming pool with separate children section
- Tour Desk
- 6 international Golf Courses nearby can be arrange
5. COMMUNICATION
For communication purposes during the conference, messages can be sent directly to the
APF Conference venue:
Regent Beach Cha-Am, Holiday Inn Resort
849/ 21 Phetchkasem Road, Cha-Am Beach, Phetchburi 76120, Thailand
Tel.+ 66 3245 1240-9 Fax+ 66 32471491-2
Telephone call: Overseas phone calls can be made directly from the room and is automatically charged to your room with the hotel’s computerized telephone system.
6. LOCAL TRANSPORTATION SERVICES OF THE HOTEL
Hotel transports: There are two types of transpiration services;
Tram bus: It can accommodate around 20 peoples per trip. The APF logistical team has asked for the Hotel services to fetch up participants from the Regent Chalet to join the conference at Regent Beach Cha-AM, Holiday Inn since October 18 to 20, at 8.00 to 9.00 am.
The APF conference will open for the registration since 08.00 to 9.30 am. Therefore, the ones who like to get the trip will need to come by that time. For your early morning exercise, you can just walk to the Regent Beach as the tram bus is free use and provide regular service only around Regent Beach areas. If you need to use it, please kindly inform to Hotel officers.
Regent Beach Cha-Am Van: There will be 2 destinations with charge fees for the services;
First route: Regent Beach Cha-Am to Cha-Am market: 300 baht/ one way. If round trip, it will be 600 baht
Second Route: Regent Beach Cha-Am to Hua-Hin market 550 baht/ one way. If round trip, it will be 1,100 baht
7. MEALS
The Regent Beach Cha-Am, Holiday Inn will serve food and break menu (while taking into consideration the dietary restrictions which you have specified in your online application form). Meals will be served during the following schedule:
Time
Breakfast
A.M. Coffee/Tea Break
Lunch
P.M. Coffee/Tea Break
Dinner 6:30 A.M. – 8:00 A.M.
10:00 A.M. – 10:15 A.M.
12:00 nn - 1:00 P.M.
3:00 P.M. – 3:15 P.M.
6:30 P.M. - 8:00 P.M.
8. CLIMATE
The period of September to October is the transition period of climatic condition in Thailand. It is end of raining season to beginning of winter season. Therefore, there will be rainy, cloudy as well as sunny during the day. The temperature is now ranging from 30 to 35 degrees C. Thus, expect a hot climate and rainy days! Thus, expect a hot climate and rainy days! Participants are advised to bring umbrellas or raincoats. These would be necessary during the field sessions. The Hotel has some services but there might not be sufficient to give services.
9. WHAT TO WEAR
Participants are advised to wear “office casual” attire for the conference program. Wearing shorts and tank tops is highly discouraged. For the sight seeing or sea beach walk after the conference, comfortable clothes and shoes (a pair which you are willing to get wet) are needed. For the opening socials and solidarity night, participants are expected to wear formal attire or their national dress.
10. LAUNDRY
Laundry service is available in the Regent Beach Cha-AM, Holiday Inn and The Regent Chalet. Cost of laundry will be at the participant’s expense.
11. REPRODUCTION/PHOTOCOPYING SERVICES
Reproduction/photocopying of materials other than those provided by the conference can be requested from the APF secretary at the working committee office room, Cha-AM 1, left side building of Phetchburi Grand Hall (Conference room). The personal photocopying fees are at cost will be covered by participant who make request.
12. Exchange rate
Current exchange rate is estimated U.S. $ 1 = 33.37 baht (on October 6, Bank of Thailand)
13. SAFE KEEPING OF VALUABLES
Large amount of money, important documents such as your passport and other valuables may be left in the custody of the hotel’s safety box for safekeeping. Otherwise, the hotel as well as the APF organizer cannot be held liable for any loss of valuable property during the conduct of the conference.
Check in and check out
Most of foreign participants and regional partners are expected to check-in at Regent Beach Cha-AM, Holiday Inn since Saturday 17 October while the participants who stay in the Regent Chalet can check in only on October 18. In this concern, please do confirm your check in and out time within October 12
Check in time The participants can check in the room since 14.00 pm. The earlier check in the room will depend on room available. If not, the participants can stay at the lobby or anywhere in the Hotel areas. Most of foreign participants will check in on October 17 and some are on October 18. Thai participants will check in on October 18.
Check out time Before 12.00 nn. to 13.00 pm, October 20 will be check out time of all participants.
To staying more Any of participants who would like to continue staying in the Hotel after APF conference, the APF logistic team will try to arrange with the Hotel for you, please
kindly inform to us in advance (within October 12) at;
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and
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In case of staying more days after the conference, the Hotel officers will need information from us on the numbers of participants, how many room reservation needs, how many days more while considering to their room availability and the cost.
The room that we have reserved for APF participants is normally cost at 3,500 baht (US $106) per night.
Solidarity Night and Welcome dinner
APF working committee would like to invite all participants to join “solidarity night” on October 19, 19.30-21.30 pm.
The participants are expected to wear their national dress. We would like to ask for your cooperation to prepare cultural performances and solidarity activities of each country i.e.; local plays, dancing, songs, music, games, etc. Any materials or dresses, you can bring from your respective countries and use in your performance sharing. Since this program belongs to us to strengthen our solidarity, your participation is appreciated.
For further information
Please monitor the news, and update information for participants from Information for participants, APF website;
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In case you may need to access to any number of Thailand officials or private ie; hotel, railways, you may ask any information from Thailand telephone center at 1133. You need to tell the officer about the place, road, then they can give you the telephone contact numbers
Advance payment requested
To ensure your room reservation, the APF logistic team will need to get your confirmation by your advance payment. Participants are requested to make full advance payment for the hotel Baht 1,800 /night (about USD 53.00+USD 7.00 pay pal processing fee and conversion losses) per double room per night including breakfast, which amounts to Baht 900 (USD27+USD 3.00 pay pal processing fee and conversion loses) per person per night if two people share a room either by bank transfer to the APF account or by credit card through pay pal (payable to
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), as well as to notify Montawadee and Anusorn at
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about the payment details (transaction numbers et al) and the date of arrival and departure from the hotel. All enquiries on this matter should be directed to this address.
For the participants who choose to USE APF VAN, please kindly add the transferring amount based on your usage either US$ 45 for round trip or US$ 25 for one way trip. We are looking forwards to receive your cooperation to send the payments within October 12. Therefore, we can do confirmation properly. .
For organizational registrations, and individual who failed to use pay pal, please settle the total amount and do a wire/bank transfer to the following account:
Bank Name: Siam Commercial Bank PLC
Branch: Ratchadapisek 2 Bank Address: 230, Land and tower building, Ratchadapisek , Huaykhwang, Bangkok 10310,
Thailand Swift: SICOTHBK
Account Number: 075-244634-0
Name on Account: Kannika, Suntaree, Chanida for ASEAN People Forum
